Typical work activities for secretary:
>The primary task of a secretary is to support the manager or managers in an organization.
>• using a variety of software packages, such as Microsoft Word, Outlook, Power point, Excel, Access, photoshop, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
>• devising and maintaining office systems;
>• booking rooms and conference facilities;
>• using content management systems to maintain and update websites and internal databases;
>• attending meetings, taking minutes and keeping notes;
>• managing and maintaining budgets, as well as invoicing;
>• liaising with staff in other departments and with external contacts;
>• ordering and maintaining stationery and equipment;
>• sorting and distributing incoming post and organizing and sending outgoing post;
>• liaising with colleagues and external contacts to book travel and accommodation;
>• organizing and storing paperwork, documents and computer-based information;
>• photocopying and printing various documents, sometimes on behalf of other colleagues.
>• translating documents
>• recruiting, training and supervising junior staff and delegating work as required;
>• manipulating statistical data;
>• arranging both in-house and external events.
>• Managing diaries and making appointments
>• Preparing and distributing papers and documents for meetings
>• Answering the phone and answering queries
